QuickBooks Integration

Streamline your accounting workflow with seamless two-way synchronization between Timesheet and QuickBooks Online. Track time in either platform and watch your data sync automatically, ensuring accurate billing and payroll processing every time.

How Two-Way Sync Works

When the Project feature is activated in QuickBooks Online, Timesheet establishes a bidirectional connection that keeps your time tracking data perfectly synchronized:

From Timesheet to QuickBooks

• Time entries created in Timesheet automatically appear in QuickBooks Online
• Employee hours are mapped to the correct customers and projects
• Billable and non-billable time is properly categorized
• Updates to existing entries sync in real-time

From QuickBooks to Timesheet

• Time activities entered directly in QuickBooks sync back to Timesheet
• Changes made in QuickBooks are reflected in your Timesheet reports
• Deleted entries are removed from both systems
• Project and customer updates stay consistent

Key Benefits

Accurate Invoicing

Transform tracked time into professional invoices with just a few clicks. QuickBooks uses the synchronized time data to:

• Generate detailed line items for each service
• Apply the correct billing rates per project or employee
• Include all billable hours without manual entry
• Reduce billing errors and missed charges

Simplified Payroll

Export employee timesheets directly for payroll processing:

• Automatic calculation of regular and overtime hours
• Accurate time data for each pay period
• Reduced payroll preparation time
• Elimination of manual timesheet collection

Project Profitability

Monitor project performance with real-time data:

• Compare actual hours to estimates
• Track project costs as work progresses
• Identify scope creep early
• Make data-driven project decisions

Using the Integration

Daily Workflow

1. Team tracks time in Timesheet mobile or web app
2. Managers approve time entries at end of day/week
3. Data syncs automatically to QuickBooks Online
4. Create invoices directly from synchronized time data
5. Process payroll using accurate employee hours

Creating Invoices

Once time data is synchronized:

1. Go to Sales → Invoices in QuickBooks
2. Click Create Invoice
3. Select the customer
4. QuickBooks automatically populates billable time
5. Review and adjust as needed
6. Send invoice to client

Running Payroll

For employee compensation:

1. Navigate to Payroll in QuickBooks
2. Select the pay period
3. Employee hours are pre-populated from Timesheet
4. Review and approve hours
5. Process payroll as usual