How to Connect Timesheet to 5,000+ Apps with Zapier

What if every time you completed a task, it automatically appeared in your project management tool? Or when you started tracking time, your Slack status updated? Zapier makes these automations possible by connecting Timesheet to over 5,000 other apps.

This guide shows you how to set up powerful automations that save time and reduce manual work.

#What Is Zapier?

Zapier is an automation platform that connects apps together. You create "Zaps"—automated workflows triggered by events in one app that cause actions in another.

Example Zap: When a time entry is created in Timesheet → Add a row to Google Sheets

#Getting Started

#Create Your Zapier Account

1. Go to zapier.com
2. Sign up for free (free plan includes basic features)
3. Verify your email

#Connect Timesheet

1. In Zapier, search for "Timesheet"
2. Click Connect
3. You'll be prompted to log into Timesheet
4. Authorize Zapier to access your account
5. Connection is established

#Available Triggers

Triggers are events in Timesheet that start your Zaps.

#New Time Entry

Fires when a new task/time entry is created.

Use cases:

• Log entries to spreadsheets
• Notify team in Slack
• Create to-do items in project tools

#Project Created

Fires when a new project is added.

Use cases:

• Create matching project in PM tools
• Notify team of new project
• Add to CRM opportunities

#Expense Recorded

Fires when an expense is added to a task.

Use cases:

• Add to expense tracking spreadsheet
• Notify accounting team
• Create receipt backup

#Status Changed

Fires when task status changes (billable, billed, paid).

Use cases:

• Update invoice tracking
• Notify when work is billed
• Track payment status

#Timer Started/Stopped

Fires when timer state changes.

Use cases:

• Update presence status
• Log work sessions
• Trigger focus mode

#Available Actions

Actions are what Zapier does in Timesheet when triggered by other apps.

#Create Time Entry

Add a new time entry to Timesheet.

Triggered by:

• Calendar event ending
• Task completion in PM tool
• Email received (for tracking client communication time)

#Update Time Entry

Modify an existing entry.

Triggered by:

• Status change in project tool
• Approval in workflow system
• Manual trigger from form

#Create Project

Add a new project to Timesheet.

Triggered by:

• New client in CRM
• New project in PM tool
• Contract signed in DocuSign

#Create Expense

Add an expense to a task.

Triggered by:

• Receipt scanned
• Purchase confirmed
• Credit card transaction

#Building Your First Zap

Let's create a practical example: logging time entries to Google Sheets.

#Step 1: Create New Zap

1. In Zapier dashboard, click Create Zap
2. Name your Zap (e.g., "Timesheet to Sheets Log")

#Step 2: Set Up Trigger

1. Search for Timesheet
2. Select trigger: New Time Entry
3. Connect your Timesheet account (if not already)
4. Test the trigger to pull sample data

#Step 3: Set Up Action

1. Search for Google Sheets
2. Select action: Create Spreadsheet Row
3. Connect your Google account
4. Select spreadsheet and worksheet
5. Map fields:
   • Column A: Date from Timesheet
   • Column B: Project from Timesheet
   • Column C: Description from Timesheet
   • Column D: Duration from Timesheet

#Step 4: Test and Enable

1. Test the action
2. Verify row appears in your spreadsheet
3. Turn on the Zap

#Popular Zap Examples

#Timesheet + Slack

Zap 1: Daily Summary

• Trigger: Schedule (daily at 5 PM)
• Action: Post message to Slack with today's hours

Zap 2: Project Start Notification

• Trigger: Timer started in Timesheet
• Action: Update Slack status to "Focusing on [Project Name]"

#Timesheet + Trello/Asana

Zap: Complete Tasks

• Trigger: Time entry completed in Timesheet
• Action: Move Trello card to "Done" column

#Timesheet + Google Calendar

Zap: Calendar to Time Entry

• Trigger: Calendar event ends
• Action: Create time entry in Timesheet with event details

#Timesheet + Notion

Zap: Project Database

• Trigger: New project in Timesheet
• Action: Add page to Notion projects database

#Timesheet + Email

Zap: Weekly Report

• Trigger: Schedule (weekly on Friday)
• Action: Send email with week's time summary

#Timesheet + Airtable

Zap: Time Log Database

• Trigger: New time entry
• Action: Create record in Airtable base

#Multi-Step Zaps

Zapier allows multiple actions in sequence for complex workflows.

#Example: Complete Project Workflow

Trigger: Time entry created in Timesheet

Action 1: Add row to Google Sheets Action 2: Post notification to Slack channel Action 3: Update task in Asana

#Filters and Paths

Add conditions to run different actions based on data:

Filter example: Only trigger if project name contains "Client A"

Path example:

• If duration > 4 hours → Notify manager
• If duration < 1 hour → Log quietly

#Advanced Techniques

#Using Formatter

Zapier's Formatter action transforms data:

• Convert duration format
• Extract project codes from names
• Format dates for different systems

#Using Webhooks

For custom integrations:

• Timesheet triggers webhook
• Your custom service receives data
• Unlimited integration possibilities

#Using Delay

Add waiting periods:

• Wait 1 hour after time entry
• Then check if entry was modified
• Then log final version

#Testing Your Zaps

#Before Going Live

1. Test each step individually
2. Check data mapping is correct
3. Verify actions complete successfully
4. Review with sample data

#After Enabling

1. Monitor Zap history for errors
2. Check first few real triggers work
3. Adjust as needed

#Common Testing Issues

Missing data: Ensure all required fields are mapped Wrong format: Use Formatter to convert data types Authentication expired: Reconnect the affected app

#Managing Your Zaps

#Organization

• Name Zaps descriptively
• Group related Zaps in folders
• Document what each Zap does

#Monitoring

• Check Zap history regularly
• Set up notifications for failures
• Review Zap performance monthly

#Optimization

• Combine similar Zaps where possible
• Remove unused Zaps
• Upgrade plan if hitting limits

#Troubleshooting

#"Zap not triggering"

• Verify Timesheet connection is active
• Check if action in Timesheet matches trigger criteria
• Review trigger settings

#"Action failing"

• Check destination app connection
• Verify required fields are populated
• Look at error message details

#"Duplicate entries"

• Check if Zap is running multiple times
• Add filters to prevent duplicates
• Use Zapier's deduplication features

#"Data not mapping correctly"

• Review field mapping in action step
• Use Formatter to transform data
• Test with different sample data

#Zapier Pricing Considerations

#Free Plan

• 5 Zaps
• 100 tasks/month
• Single-step Zaps only

#Paid Plans

• More Zaps and tasks
• Multi-step Zaps
• Filters and Paths
• Premium apps

For most Timesheet users, the free plan works for basic automations. Upgrade if you need more complex workflows.

#Summary

Zapier connects Timesheet to thousands of apps:

• Triggers: Time entry, project, expense, status changes
• Actions: Create/update entries, projects, expenses
• Multi-step: Chain multiple actions together
• Filters: Run conditionally based on data
• Popular integrations: Slack, Google Sheets, Trello, Asana, and more

Start with one simple Zap, then expand as you discover more automation opportunities.

#What's Next?

With Zapier connected:

• Build your first Zap using the examples above
• Explore popular integrations in Zapier's app directory
• Combine with QuickBooks for complete billing automation

Create your first Zap today and let automation handle the repetitive work.