How to Use Timesheet Across All Your Devices with Cloud Sync

•By Florian•6 min read min read
cloud syncmulti-devicebackupcross-platformplus features

Start tracking on your phone during a client meeting. Continue on your tablet while commuting. Finish reviewing on your laptop at home. With cloud sync, your time data follows you everywhere.

This guide explains how to set up and use Timesheet across all your devices.

Note: Cloud sync is available with Timesheet Plus and Pro subscriptions.

FeatureBasicPlusPro
Cloud Sync

#What Cloud Sync Enables

#Multi-Device Access

Use Timesheet on:

  • Android phone
  • iPhone or iPad
  • Web browser (any computer)
  • Chrome extension

#Data Everywhere

Your data is always current:

  • Projects and settings sync
  • Time entries sync
  • Expenses and notes sync
  • Attachments sync

#Automatic Backup

Cloud sync means automatic backup:

  • No manual exports needed
  • Data safe from device loss
  • Recovery is simple

#Setting Up Cloud Sync

#Step 1: Create Your Account

  1. Open Timesheet on your primary device
  2. Go to Settings > Account
  3. Sign up or sign in with:
    • Email and password
    • Google account
    • Apple ID
  4. Complete verification if needed

#Step 2: Enable Sync

  1. After signing in, find Sync Settings
  2. Enable Cloud Sync
  3. Choose sync preferences:
    • Sync frequency
    • What to sync
    • Backup options
  4. Initial sync begins

#Step 3: Add More Devices

On each additional device:

  1. Install Timesheet app
  2. Sign in with the same account
  3. Sync activates automatically
  4. Data appears on the new device

#Supported Platforms

#Android App

  • Native Kotlin application
  • Background sync
  • Offline support with local storage
  • Widget for quick tracking
  • Wear OS companion app

#iOS App

  • Native Swift application
  • Background sync
  • Offline support
  • Seamless Apple ID sign-in

#Web Application

  • Full-featured browser interface at my.timesheet.io
  • Works on any computer
  • Dashboard, reports, team features
  • Pro subscription required for web access

#Chrome Extension

  • Quick time tracking from any website
  • Syncs with your Timesheet projects
  • One-click timer start/stop
  • Available in Chrome Web Store

#How Sync Works

#Real-Time Sync

When you have internet connection:

  • Changes sync within seconds
  • All devices update automatically
  • No manual sync needed

#Background Sync

Even when the app isn't active:

  • Periodic sync runs in background
  • New data pulls when you open the app
  • Battery-efficient implementation

#Sync Indicators

Look for sync status:

  • ✓ Synced (data is current)
  • ↻ Syncing (transfer in progress)
  • ! Pending (waiting for connection)

#Working Offline

Cloud sync doesn't mean you need constant internet. Offline mode ensures you can always track time.

#How Offline Works

  1. You start tracking (no internet)
  2. Data saves locally on device
  3. When internet returns, data syncs
  4. Cloud and local merge automatically

#What Works Offline

  • Starting/stopping timer
  • Creating time entries
  • Editing existing entries
  • Viewing your data
  • Adding expenses and notes

#What Requires Internet

  • Syncing to other devices
  • Team features
  • Web app access
  • Document generation

#Offline Best Practices

  • Don't worry about connectivity—just track
  • Sync happens automatically when possible
  • Review pending changes occasionally
  • Manual sync available if needed

#Conflict Resolution

Sometimes the same data is edited on different devices before sync. Here's how Timesheet handles it.

#How Conflicts Occur

  1. You edit an entry on your phone (offline)
  2. Before it syncs, you edit the same entry on web
  3. When sync happens, both changes exist

#Resolution Approach

Timesheet uses smart merge strategies:

  • Last edit wins for simple fields
  • Merge where possible for compatible changes
  • Alert you for true conflicts

#Preventing Conflicts

  • Sync before editing on a new device
  • Keep one device "primary" for edits
  • Don't edit offline entries from multiple devices

#Chrome Extension

The Chrome extension brings quick time tracking to your browser.

#Installing the Extension

  1. Open Chrome Web Store
  2. Search for "Timesheet Time Tracker"
  3. Click Add to Chrome
  4. Sign in with your Timesheet account

#Using the Extension

Start tracking:

  1. Click the Timesheet icon in toolbar
  2. Select a project
  3. Optionally add description
  4. Click Start

Stop tracking:

  1. Click the icon
  2. Click Stop
  3. Entry saves and syncs

#Extension Features

  • Quick project selection
  • Running timer display
  • Recent entries view
  • Syncs with mobile and web

#Account and Data Management

#Viewing Sync Status

Check your sync health:

  1. Go to Settings > Sync
  2. See last sync time
  3. View pending changes
  4. Check for any sync errors

#Manual Sync

Force an immediate sync:

  1. Go to Settings > Sync
  2. Tap Sync Now
  3. Wait for completion

#Clearing Local Data

If you need a fresh start:

  1. Sign out of Timesheet
  2. Clear app data/cache
  3. Sign back in
  4. Data re-downloads from cloud

#Account Recovery

Lost your device? No problem:

  1. Install Timesheet on new device
  2. Sign in with your account
  3. All data restores automatically

#Data Security

#Encryption

  • Data encrypted in transit (SSL/TLS)
  • Data encrypted at rest
  • Secure authentication

#Privacy

  • GDPR compliant
  • Your data stays yours
  • No third-party data sharing

#Backup

  • Automatic cloud backups
  • Multiple data center redundancy
  • Point-in-time recovery available

#Troubleshooting Sync Issues

#"Data not syncing"

Check:

  • Internet connection active
  • Signed into correct account
  • Sync enabled in settings
  • App has necessary permissions

#"Data different on devices"

Try:

  • Force manual sync on all devices
  • Wait a few minutes
  • Sign out and back in

#"Sync errors"

Possible causes:

  • Network issues (try later)
  • Account problems (check credentials)
  • Storage full (free up space)
  • App outdated (update app)

#"Missing data after restore"

Ensure:

  • Signed into correct account
  • Gave sync time to complete
  • Check for sync errors

#Tips for Multi-Device Users

#Choose a Primary Device

Pick one device as your "main" for editing:

  • Reduces conflicts
  • Simpler workflow
  • Other devices for viewing/quick entry

#Sync Before Switching

Before switching devices:

  • Ensure current device has synced
  • Check for sync indicator
  • Wait if sync is in progress

#Regular Backups

Even with cloud sync:

  • Export data periodically
  • Keep local backups of exports
  • Peace of mind insurance

#Keep Apps Updated

Sync works best when:

  • All devices run latest version
  • Platform requirements are met
  • No version mismatches

#Summary

Cloud sync gives you seamless multi-device time tracking:

  • Set up once: Sign in on each device
  • Automatic sync: Changes propagate everywhere
  • Offline capable: Track without internet
  • Conflict handled: Smart merge when needed
  • Chrome extension: Quick tracking from browser
  • Secure backup: Your data is protected

Start on any device, continue on any other—your time data is always with you.

#What's Next?

With sync set up:

  • Add the Chrome extension for browser-based tracking
  • Enable team features to sync with colleagues (Pro)
  • Set up automation that works across all devices

Sync across all your devices

Upgrade to Plus or Pro and access your time data everywhere.

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How to Use Timesheet Across All Your Devices with Cloud Sync | Timesheet Blog | timesheet.io