You scroll a list of time entries for the week. Acme · Frontend, Beta · Meeting, Acme · Frontend, Acme · Call, lunch, Beta · Roadmap. Twenty-seven rows. You're trying to figure out where Wednesday afternoon went and whether you have a 90-minute gap that could fit a workout. Lists are terrible at this. A calendar view is exactly right.
Timesheet's web app ships a full calendar view alongside the entry list. Day, week, and month, with the entries laid out the same way they'd sit on a Google Calendar or Outlook week. You see gaps, overlaps, density, and patterns that a list flattens out.
Why a Calendar View Beats a List
The list view is what you want for typing entries quickly and reading a long history. The calendar view is what you want for understanding the shape of the day or week.
Two specific advantages:
- You see proportion. A 30-minute meeting takes 1/16 of an 8-hour day on screen. A 4-hour deep-work block takes half. Lists hide this.
- You see structure. A four-hour gap is visible at a glance. A pair of overlapping entries (you started a new timer before stopping the previous) shows up as a stack. A short, scattered Tuesday vs a solid, focused Thursday look completely different.
The list is faithful to the data. The calendar is faithful to the day.
What the Calendar Shows
The web app calendar lays out the time axis vertically. Each entry appears as a colored block at its actual start and end time. The block carries:
- The project name (and parent client, depending on naming convention)
- The duration in hours and minutes
- The first tag (others are hidden but visible in the entry detail)
- The billable color cue (a small border or stripe)
The project's color is used to fill the block. Colors are configurable on the project itself, so visually similar work groups cluster naturally.
Day View
A vertical strip showing one day. Useful for reviewing a single day in detail, especially before submitting a timesheet or invoice. Drag to create a new entry; click an entry to open it for edit.
Week View
Seven (or five, configurable) day columns side by side. The default view for most users. Quickly compare days, spot patterns, see the week's shape.
Month View
Each day becomes a cell with a stack of entries summarized as their project colors. Useful for spotting weeks of low activity, vacations, or unbalanced work between projects.
Interactions: Drag, Resize, Copy
The calendar is not read-only. The web app supports direct manipulation.
Drag to Move
Click and drag an entry to a different time slot or day. The start and end times shift together; the duration stays the same. Useful for fixing "I started this at 09:00, not 09:15."
Resize to Adjust Duration
Drag the bottom edge of an entry to extend or shorten it. The start time stays put; only the end time changes. Useful for "the meeting actually ran 45 minutes, not 60."
Click-and-Drag to Create
Click in an empty slot and drag down to the desired end. A new-entry dialog opens with start, end, and a project picker prefilled. Saves a few clicks for entries you're typing in retroactively.
Copy to Another Day
Hold Option (Alt on Windows) and drag an entry to another day. A copy is created at the same time-of-day on the destination day. Useful for "Tuesday's standup was at 09:30, Wednesday's was the same time."
Every action creates a real time entry with concrete start and end times. There is no "duration without time" path in the calendar; you always see and edit the exact moments the entry covers.
Filters That Stay Out of the Way
Above the calendar, a filter bar narrows what's shown without changing the data:
- Projects: pick one or several
- Tags: filter by one or several
- Billable status: billable, non-billable, both
- Members (Pro+): for shared projects, filter by who tracked the entry
The filter affects the calendar only; the underlying entries are not touched. Refresh the page to reset.
Exporting What You See
Three export paths for the calendar:
PDF Export
Useful for sending a client a visual week-at-a-glance. The PDF preserves colors, blocks, and labels. Available from the top-right menu.
Excel and CSV Export
Same as the list export, with the rows representing the entries currently visible in the calendar (filters apply). Useful for sharing the filtered week with a teammate or with payroll.
Google Calendar Sync
A two-way sync that mirrors Timesheet entries into a dedicated Google Calendar. Entries created in Timesheet appear on Google Calendar; entries created on Google Calendar can also create matching Timesheet entries (configurable). For the full setup, see the Google Calendar integration.
Practical Patterns
Friday Afternoon Cleanup
Open the week view at 16:00 on Friday. Scan for gaps you should have logged (the 30 minutes after lunch that disappeared) and overlaps you didn't mean to create. Fix both in under five minutes.
End-of-Month Review
Switch to month view. Days where almost nothing was logged stand out; days where the colors are unbalanced (90 percent on one project) raise questions. Use these signals to start the monthly review conversation.
Client Submission
For agencies that send clients a "this is the week we did" view, the PDF export is faster than building a slide. The PDF is filtered to one project, shows the actual blocks, and proves the time spent.
Catch-Up After a Trip
You return from a four-day client visit. Open the calendar. Use click-and-drag to create the entries day by day, reconstructing the schedule from memory and the calendar entries you already had. The visual layout makes it easier than a flat form.
Common Patterns That Work Well
Pick colors that mean something. All Acme projects in green, all Beta in blue. The week becomes instantly readable.
Use the day view before submitting timesheets. Catches gaps and overlaps that the list never reveals.
Combine with filters for client meetings. A week view filtered to one project is a great visual for a status update.
Watch the empty Fridays. Three Fridays in a row with light tracking is a pattern. The calendar shows the pattern; the list shows numbers.
Common Questions
Can I use the calendar view on mobile? The day view is available on mobile in a slightly compressed form. The week view is web-only. The month view is web-only.
Why is an entry not appearing on the calendar? The entry may be filtered out, have a project that's hidden by the project filter, or fall outside the visible date range. Reset filters and check the date range first.
Does drag-and-drop overwrite the audit log? No. Every change is recorded as an edit with timestamp and user. On Business plans, the full edit history is available per entry.
Can I disable drag-and-drop for some users? Not currently. Drag-and-drop edits respect the user's existing edit permission. A user who can't edit an entry can't drag it either.
What about overlapping entries? They appear stacked. You can see both at the same time. For HR/compliance purposes, the wall-clock time is what counts; the HR warnings post explains the overlap rule.
Summary
- The calendar view shows time entries in their actual time slots, day, week, or month
- Drag, resize, and copy work directly on the calendar
- Filters narrow the view without changing the data
- Exports cover PDF, Excel, CSV, and Google Calendar
- Available on Pro plan and up (web app)
Where to Go Next
- Analyze your productivity with statistics and charts for the numerical companion to the visual calendar
- Connect Google Calendar to sync events to populate the calendar from meetings you already have
- Export your time data to Excel and CSV for the list-based exports