Timesheet for SAP® solutions

Track your hours in Timesheet and get them into your company's or your client's SAP® system without typing them twice. Timesheet for SAP solutions creates import files for two targets: SAP SuccessFactors® Employee Central, and the Cross-Application Time Sheet (CATS) in SAP S/4HANA® software or SAP ERP. You download CSV files and import them on the SAP side. Nothing is sent to the SAP system directly.

Timesheet is not affiliated with or certified by SAP.

What you export

For CATS

• One CSV per period with personnel number, date, net hours, cost object, activity type and a short note
• The cost object of a project is a WBS element, a cost center or an internal order
• Separator, decimal mark, date format and character set are set to match your load program

For SAP SuccessFactors

• External Time Data with worked time, as hours per day or as clock times with breaks
• Employee Time with approved absences, if you switch it on
• Both files in the layout of the standard CSV imports in Admin Center

Before you start

• A Timesheet Pro plan or above. See plans and pricing.
• For CATS: a contact in your SAP team. CATS has no standard file import, so the file is loaded with a program on the SAP side, which your SAP team builds once. The documentation has the field reference for it.
• For SuccessFactors: an organization in Timesheet and access to Import and Export Data in Admin Center.

Set it up

In the Timesheet web app, open Integrations, select Browse Marketplace, and install Timesheet for SAP® solutions for your organization or your personal profile. There is no connection step, because the files are downloaded and not sent.

1. Settings: choose the target (CATS or SuccessFactors) and the file options.
2. Mappings: enter the personnel number or user ID of each member, the cost object of each project, and the activity type or time type each tag stands for.
3. SAP® export: enter a period and create the import file.

You do not have to map everything first. Run an export, read the warnings, add the missing keys and run it again.

Good to know

• Hours are net of breaks. A task that runs past midnight is split and booked on both days.
• On a personal profile, the export covers your own time and the CATS target only.
• One installation writes one target.
• Records created in an SAP system from another system's data can count as documents under SAP's Digital Access model. Ask your SAP account team if you are unsure.
• Run the first import with a short period and check the result before you import a whole month.

The full steps and the CATS field reference are in the documentation.

SAP, SAP S/4HANA and SAP SuccessFactors are trademarks or registered trademarks of SAP SE or its affiliates in Germany and in other countries.