BMD NTCS Export

Your team tracks time and writes invoices in Timesheet. Your tax advisor works in BMD NTCS, the accounting and payroll software most Austrian tax advisors use. The BMD NTCS export creates two import files: a booking import with your outgoing invoices, and a payroll import with worked time, overtime, absences and allowances for each employee. You download the files and hand them over. Nothing is sent to BMD directly.

What you export

Booking import (FIBU)

• One line per invoice and tax rate with debtor account, revenue account, invoice number, date, tax code, gross and tax amount
• Credit notes are recognized automatically
• An invoice with two tax rates becomes two lines

Payroll import

• Worked hours per employee
• Overtime at 50 % and 100 %, and night, Sunday and holiday work
• Absences with their own dates
• Daily and overnight allowances (Taggeld, Nächtigungsgeld) taken from expenses

Before you start

• A Timesheet organization on the Business plan, or on a Business trial. See plans and pricing.
• Admin rights in that organization. The export cannot be installed on a personal profile.
• The account numbers, tax codes and wage types from your tax advisor.

Set it up

In the Timesheet web app, open Integrations, select Browse Marketplace, and install BMD NTCS Export. There is no connection step, because the files are downloaded and not sent.

1. Settings: enter the company number, the revenue accounts and tax codes for each tax rate, and the file format.
2. Mappings: enter the employment number for each team member, the wage types for absences, hours and surcharges, and the debtor account for each customer.
3. BMD Export: choose a period and create the booking import or the payroll import.

You do not have to map everything first. Run an export, read the warnings, add the missing numbers and run it again.

Good to know

• BMD import definitions are set up for each installation. Match character set, separator, decimal mark and date format to what your BMD consultant configured.
• An invoice dated outside the period stops the export. Correct the date or widen the period.
• On the first day of each month, the files for the previous month are created automatically.
• Confirm the layout with your BMD consultant before the first real import.

The full steps are in the documentation.