Timesheet integrated with Microsoft 365

Timesheet connects to the Microsoft 365 apps your work already runs through, starting with Microsoft Outlook.

Microsoft Outlook

Your calendar already knows where the day went. Connect Microsoft Outlook to Timesheet and the meetings in the calendars you choose become time entries, while the time you track appears on your calendar, so both tell the same story.

How it works

Each Timesheet project is paired with one of your Outlook calendars. You can pair as many projects as you like, for example one calendar per client.

Timesheet to Outlook

• Every finished entry in a mapped project becomes an event in its calendar, titled with the project and client, with the entry's description in the event body
• Edits and deletes are sent automatically; a running timer appears once you stop it
• Editing an entry never removes the attendees or reminders you added to its event in Outlook

Outlook to Timesheet

• Events in a mapped calendar become time entries on its project, with the event subject as the description, plus its times and location
• Recurring meetings become one entry per occurrence
• When an event changes, is canceled, or is deleted in Outlook, the entry follows, delivered by Microsoft's change notifications
• The first sync imports the events of the past year

Before you start

• A Microsoft 365 work or school account, or a personal Outlook.com account, with the calendars you want to sync.
• A Timesheet Pro plan or above. The 30-day trial includes it. See plans and pricing.
• In many companies, only an administrator can approve new apps for Microsoft 365. If Microsoft shows Need admin approval when you connect, ask your Microsoft 365 administrator to connect once and select Consent on behalf of your organization. After that, everyone in your organization can connect.

Connect it

In the Timesheet web app, open Integrations, select Browse Marketplace, and install Outlook Calendar. Select Connect, sign in with your Microsoft account, and allow access. The connection uses OAuth, so Timesheet never sees your Microsoft password, and you can disconnect at any time.

Then pair your projects with calendars on the Mappings tab, and select Sync Now for the first import. From then on, changes on either side sync on their own.

Choose your direction

The Sync Direction setting offers three options:

• bidirectional keeps entries and events mirrored in both directions.
• timesheet-to-outlook puts your tracked time on the calendar and leaves the calendar's own events alone.
• outlook-to-timesheet turns calendar events into entries and never adds your tracked time to the calendar.

Good to know

• Every event in a mapped calendar is imported, including all-day events (as full-day entries) and events up to a year ahead. Map calendars that hold work appointments, and keep personal events in a calendar you do not map.
• When the organizer cancels a meeting, its entry is deleted.
• In two-way sync, editing or deleting an imported entry also changes or deletes the event in Outlook.
• Moving an entry to another project does not move its event to the other calendar.
• When the same item changes on both sides, the newer change wins.
• Imported entries carry the project, times, title, and location, in the time zone set in your Timesheet settings. Billable status, tags, and rates are set in Timesheet.
• One connection uses one Microsoft account. Timesheet's access covers that account's calendars, but only the calendars you map are synced.

Microsoft, Microsoft 365, and Outlook are trademarks of the Microsoft group of companies.