Time Tracking for Event Planners, Site Visit to Teardown
One tap starts the timer at the venue, mileage and expenses attach to the same task, and nothing needs a signal to save.
7h 45m
Tracked
Synced
All Devices
Designed specifically for Event Planners
Juggling multiple events makes it hard to track which client gets billed for what
Log time easily: 'Add 3 hours planning for Wedding X' via MCP Server.
Multiple events running simultaneously makes time tracking chaotic
Separate projects for each event. Switch between events with one tap.
Desktop-first time tracking software is left unused when event planners are away from the computer
Native iOS and Android apps with one-tap timer, offline mode and Apple Watch support.
Planning work happens at venues, client meetings, and remotely
Track time from any location. Tag entries by event, client, and task type.
Long event days with irregular hours
Flexible clock in/out. Track setup, event, and teardown separately.
Without project-level tracking, event planners never know which jobs are actually profitable
Every tracked second is filed against a project, task and client with its own hourly rate.
Vendor coordination across venues, catering, and AV teams has no shared time tracking for event prep
Team project sharing keeps all vendor and planner hours per event in one place. Real-time sync across all parties.
Venue visits, vendor meetings, and event days all need separate tracking
Geofencing automation for venue visits and event day hours.
“50% of meeting planners globally plan to use AI technology in 2025, up from 45% in early 2024”
What Timesheet Handles
Time tracking, reports, invoices, exports, automation, HR rules, and AI logging in one system.
Simplified Time Tracking
Start the timer at the venue walkthrough and keep it running through load-in, from your phone, because an event day never happens at a desk.
- One-tap time tracking
- WLAN & Geofencing automation
- Scheduled break reminders
- NFC tag support
Project & Task Management
One project per event. Venue search, supplier briefing, technical, the run sheet and the day itself are tracked as separate tasks.
- Unlimited projects
- Task categorization
- Team collaboration
- Calendar integration
Accurate Feedback & Analytics
Hours per event and per task, so you find out that supplier coordination alone took two days before you price the next wedding.
- Daily, weekly, monthly reports
- Income tracking
- Trend identification
- Export to Excel & CSV
Professional Invoice Generation
Invoice the hours the event really took, with planning and on-site delivery split out, and travel and expenses on the same PDF.
- Generate invoices from time entries
- Add expenses and notes
- Track payment status
- PDF export
Comprehensive Data Export
Export a single event as a PDF for the client file, or the whole season as CSV when your accountant asks for the year.
- Excel export
- CSV export
- PDF reports
- API access
Automatic Time Tracking
An NFC tag in the production office or a geofence at the venue starts the timer, so a fourteen-hour show day records itself.
- Location-based tracking
- WLAN detection
- Background timer operation
- Persistent quick actions
HR-Ready Time Tracking
Rest periods, overtime and leave for the crew stay visible during event week, early enough to change the rota rather than explain it afterwards.
- Contracts & employment models
- Live working-time limits
- Leave & overtime balances
- Absence requests & calendar
AI-First Time Tracking
Between supplier calls, tell ChatGPT: "Add 3 hours planning for the Schmidt wedding", and it books against that event.
- Log time in one message
- Control the timer from chat
- Instant project answers
- Reminders, daily & weekly
Everything You Need
- Log event planning time via ChatGPT, Claude, or Gemini
- One-tap timer on iOS, Android and the web
- Track time from venues, meetings, or home
- Unlimited projects for simultaneous events
- Ask AI Insight questions about time distribution per event
- Sync across all devices in real-time
- Per-project hourly rates
- Automatic timesheets, no manual entry
- Tag entries by event phase, setup, rehearsal, event day, teardown
- Weekly hour totals
- Billable vs. non-billable time at a glance
Integrate With Your Favorite Tools
Send tracked time where the rest of your work already happens.
Plans by workflow
Start free, add sync, teams, HR, or AI when you need them.
Multi-user plans
For teams that work together across web, mobile, AI, and HR.
Pro
Best for Professionals
per user
- Everything in Plus
- Web Access
- Invoice Generation
- Team Features
- API Access
- Chronis AI assistant (chat-based tracking)
- MCP server (Claude · ChatGPT)
Business
HR & AI for growing teams
per user
- Everything in Pro
- Contracts & employment models
- Working-time limits & live caps
- Absence requests, approvals & calendar
- Leave & overtime balances
- Rest period & break enforcement
- Custom approval workflows
- Flextime & core-time policies
- Audit logs & compliance reports
Enterprise
Scale & dedicated support
per user
- Everything in Business
- Up to 200 team members
- 24/7 priority support
Single-user plans
Mobile-first plans for individuals.
Basic
Perfect for personal use
- Time Tracking
- Unlimited Projects
- Basic Statistics
- Excel & CSV Export
Plus
Great for freelancers
- Everything in Basic
- Cloud Backup
- Real-time Sync
- Unlimited Storage
All prices are net prices. Applicable taxes (VAT) will be added at purchase.
Frequently Asked Questions
Straight answers about plans, trials, payments, and data.
Yes. Your subscription stays active until the end of the current billing period, then switches to the Basic plan.
Yes. Upgrades are charged immediately for the prorated difference. Downgrades take effect at the end of the current billing period.
Yes. The Basic plan includes core time tracking features, including the mobile app, projects, and data export.
Yes, we offer a 30-day free trial for both Plus and Pro plans. No credit card is required to start your trial, and you can cancel anytime.
If you do not subscribe after the trial, your account switches to the Basic plan. Your data stays in place, but premium features are limited.
Yes. You can delete your account from account settings. Deletion is permanent and removes your data.
Timesheet accepts payments through Stripe and PayPal. You can pay by card through Stripe or use your PayPal balance and linked payment methods.
We do not store card details on Timesheet servers. Payment processing is handled by Stripe and PayPal.
Timesheet uses encryption, cloud infrastructure, backups, and account-based access controls. You can also export your data from the app.
Visit the Help Center at https://help.timesheet.io or email support@timesheet.io. Support usually replies within 24 hours.
Loved by Thousands Worldwide
See what our users have to say about Timesheet.
"2024: This app has made some amazing steps over the years. Even while I don't use it much anymore, it's a great project! 2018: More and more often it doesn't show time working until stopped (timer stays at 00:00)"
Mind Dilution
"Makes my life easier. Good price per month, easy to use, and reliable"
Trisana
"Very good app i can track my hours now i now i know that my company owe me hours"
MR Charlie
"Great app for what it does. Super convenient and great for working several projects. Like what others have said, my only gripe is the subscription model for the pro versiom. A bit too much as it's annual, would have preferred a one time $20 cost or so."
Justin Halonen
"Thank you for this great app! I appreciate how easy and fast it is to start the timer, the nightly backup to a spreadsheet, the reporting, and the customizable settings. I don't use the Pro version, just the free."
Jenese B
"It is easy to maintain the working hours. The detail deep is good and not to deep, because it's interesting that you had worked 8h 18min and nobody is interested in how many seconds you worked. I'm using it for over 8 years and I'm still happy with it."
Bastian
App Storebased on reviews
Google Playfrom 13,317 ratings
Capture the Hours an Event Really Takes
Track your next event from the first site visit to teardown, then read the hours by client. Free plan available.
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Use the documentation for setup, API, and integration questions. For anything account-specific, contact support.
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