Invoicing software for recruiters billing retainer clients
Each invoice line keeps the date, the search and the note you typed, so a retainer client can check the hours without ringing you.
7h 45m
Tracked
Synced
All Devices
Designed specifically for Recruiters
Retainer clients need detailed accounting of how hours were spent
Time logs with descriptions. Invoices show exactly what was done and when.
Time spent sourcing candidates across multiple searches is hard to track
Log time by client and search. Tag sourcing, screening, and interviews. See effort per role.
Clients expect professional invoices that match their corporate standards
Branded PDF invoices with your logo, payment terms, and detailed breakdowns.
Coordinating between candidates and clients takes unbilled time
Track coordination and admin time separately. Bill for all recruiting activities.
Clients want detailed documentation of search efforts
Export professional PDF timesheets. Document every sourcing and screening activity.
“68% of recruiters identified time-to-hire as their most important performance metric in 2024, up from 55% in 2022”
What Timesheet Handles
Time tracking, reports, invoices, exports, automation, HR rules, and AI logging in one system.
Simplified Time Tracking
Time each search on its own: candidate outreach, screening calls, profile write-ups and client updates. One tap between calls, so a fragmented day still adds up.
- One-tap time tracking
- WLAN & Geofencing automation
- Scheduled break reminders
- NFC tag support
Project & Task Management
Each vacancy gets its own project, with tasks for the briefing, sourcing, interview rounds, shortlisting and the offer stage. One rate covers the search.
- Unlimited projects
- Task categorization
- Team collaboration
- Calendar integration
Accurate Feedback & Analytics
Hours per search, per client and per consultant show what a placement actually took, which is the figure you want before quoting the next retainer.
- Daily, weekly, monthly reports
- Income tracking
- Trend identification
- Export to Excel & CSV
Professional Invoice Generation
A retained search or an hourly project becomes a PDF invoice, itemised by stage, on your own template with your logo and tax rate.
- Generate invoices from time entries
- Add expenses and notes
- Track payment status
- PDF export
Comprehensive Data Export
Pull the quarter into Excel to compare hours across searches, or send a client the PDF of everything logged against their vacancy.
- Excel export
- CSV export
- PDF reports
- API access
Automatic Time Tracking
Start and stop the next search from your watch, without breaking off a call to find a phone or a browser tab.
- Location-based tracking
- WLAN detection
- Background timer operation
- Persistent quick actions
HR-Ready Time Tracking
Who worked how many hours, whose overtime balance is climbing, who has asked for leave. One view answers all three.
- Contracts & employment models
- Live working-time limits
- Leave & overtime balances
- Absence requests & calendar
AI-First Time Tracking
Ask Claude or ChatGPT to file it while the notes are fresh: "Add 2 hours sourcing to the senior developer search".
- Log time in one message
- Control the timer from chat
- Instant project answers
- Reminders, daily & weekly
Everything You Need
- Generate PDF invoices from tracked hours (Pro)
- Track by client, search, and candidate
- Sourcing and screening time separation
- Professional PDF timesheets
- Interview coordination logging
- Track retainer hour usage
- Client activity reports
- Track payment status
- Placement success analytics
- Export to Excel for bookkeeping
- Time-to-fill insights
Integrate With Your Favorite Tools
Send tracked time where the rest of your work already happens.
Plans by workflow
Start free, add sync, teams, HR, or AI when you need them.
Multi-user plans
For teams that work together across web, mobile, AI, and HR.
Pro
Best for Professionals
per user
- Everything in Plus
- Web Access
- Invoice Generation
- Team Features
- API Access
- Chronis AI assistant (chat-based tracking)
- MCP server (Claude · ChatGPT)
Business
HR & AI for growing teams
per user
- Everything in Pro
- Contracts & employment models
- Working-time limits & live caps
- Absence requests, approvals & calendar
- Leave & overtime balances
- Rest period & break enforcement
- Custom approval workflows
- Flextime & core-time policies
- Audit logs & compliance reports
Enterprise
Scale & dedicated support
per user
- Everything in Business
- Up to 200 team members
- 24/7 priority support
Single-user plans
Mobile-first plans for individuals.
Basic
Perfect for personal use
- Time Tracking
- Unlimited Projects
- Basic Statistics
- Excel & CSV Export
Plus
Great for freelancers
- Everything in Basic
- Cloud Backup
- Real-time Sync
- Unlimited Storage
All prices are net prices. Applicable taxes (VAT) will be added at purchase.
Frequently Asked Questions
Straight answers about plans, trials, payments, and data.
Yes. Your subscription stays active until the end of the current billing period, then switches to the Basic plan.
Yes. Upgrades are charged immediately for the prorated difference. Downgrades take effect at the end of the current billing period.
Yes. The Basic plan includes core time tracking features, including the mobile app, projects, and data export.
Yes, we offer a 30-day free trial for both Plus and Pro plans. No credit card is required to start your trial, and you can cancel anytime.
If you do not subscribe after the trial, your account switches to the Basic plan. Your data stays in place, but premium features are limited.
Yes. You can delete your account from account settings. Deletion is permanent and removes your data.
Timesheet accepts payments through Stripe and PayPal. You can pay by card through Stripe or use your PayPal balance and linked payment methods.
We do not store card details on Timesheet servers. Payment processing is handled by Stripe and PayPal.
Timesheet uses encryption, cloud infrastructure, backups, and account-based access controls. You can also export your data from the app.
Visit the Help Center at https://help.timesheet.io or email support@timesheet.io. Support usually replies within 24 hours.
Loved by Thousands Worldwide
See what our users have to say about Timesheet.
"Very easy to use. This program is a very helpful tool for me. Many thanks to the team."
Alfred Rühl
"This app totally keeps me on track with my time. Thanks for an awesome and dependable app!! 💜💜"
Shannon Barrier
"Fabulous tool. So easy to use. Has made keeping track of my time on a multitude of projects so much easier!"
Jane Carson
"Great for tracking work time. I'm currently using it for a training project and it gives me no problems and is great to use for free, as long as you don't want to use multiple devices to track time, because you need Premium for that."
Mia Is Drawing
"Excellent app save me so much hassle. What happened?. Now monday log is enter as sunday. Ok that was fast. Issue was fixed"
Stalyn Deleon
"The app has been very slow and sluggish since the last upgrade. I am hopeful this is being corrected. Update: it works great now, thank you!!"
Dana Johnson
App Storebased on reviews
Google Playfrom 13,317 ratings
Turn this month of searches into an invoice
Export the same hours to Excel or CSV whenever your accountant asks for the detail.
Contact Us
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Read the docs
Use the documentation for setup, API, and integration questions. For anything account-specific, contact support.
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