Invoicing Software for Event Planners Who Bill Hourly
Pull an event's tracked hours, mileage and expenses into one itemised PDF invoice with your logo, tax rate and agreed discount.
7h 45m
Tracked
Synced
All Devices
Designed specifically for Event Planners
Tracking hours across planning, meetings, and event day is complex
Tag time by activity type. Invoices show breakdown of planning vs. execution.
Multiple events in different phases make time tracking chaotic
Organize by event and phase: discovery, planning, coordination, event day. Track all at once.
Clients want detailed invoices showing exactly where time went
PDF invoices with date, time, and activity descriptions for full transparency.
Expenses and hours need to be combined for accurate invoicing
Track expenses alongside hours. Generate invoices with labor and expenses in one document.
Managing deposits and final payments is error-prone
Track payment status. Mark invoices as partially paid or fully paid.
“Corporate events generate the highest margins at 35-50% gross profit, while 81% of event planners consider robust data reporting essential”
Source: Event Industry News
What Timesheet Handles
Time tracking, reports, invoices, exports, automation, HR rules, and AI logging in one system.
Simplified Time Tracking
Start the timer at the venue walkthrough and keep it running through load-in, from your phone, because an event day never happens at a desk.
- One-tap time tracking
- WLAN & Geofencing automation
- Scheduled break reminders
- NFC tag support
Project & Task Management
One project per event. Venue search, supplier briefing, technical, the run sheet and the day itself are tracked as separate tasks.
- Unlimited projects
- Task categorization
- Team collaboration
- Calendar integration
Accurate Feedback & Analytics
Hours per event and per task, so you find out that supplier coordination alone took two days before you price the next wedding.
- Daily, weekly, monthly reports
- Income tracking
- Trend identification
- Export to Excel & CSV
Professional Invoice Generation
Invoice the hours the event really took, with planning and on-site delivery split out, and travel and expenses on the same PDF.
- Generate invoices from time entries
- Add expenses and notes
- Track payment status
- PDF export
Comprehensive Data Export
Export a single event as a PDF for the client file, or the whole season as CSV when your accountant asks for the year.
- Excel export
- CSV export
- PDF reports
- API access
Automatic Time Tracking
An NFC tag in the production office or a geofence at the venue starts the timer, so a fourteen-hour show day records itself.
- Location-based tracking
- WLAN detection
- Background timer operation
- Persistent quick actions
HR-Ready Time Tracking
Rest periods, overtime and leave for the crew stay visible during event week, early enough to change the rota rather than explain it afterwards.
- Contracts & employment models
- Live working-time limits
- Leave & overtime balances
- Absence requests & calendar
AI-First Time Tracking
Between supplier calls, tell ChatGPT: "Add 3 hours planning for the Schmidt wedding", and it books against that event.
- Log time in one message
- Control the timer from chat
- Instant project answers
- Reminders, daily & weekly
Everything You Need
- Generate PDF invoices from event hours (Pro)
- Track by event and planning phase
- Tag time by activity type
- Expense tracking with receipts
- Professional PDF timesheets
- Vendor coordination time logging
- Track payment status
- Combined hour and expense invoices
- Custom rates per event type
- Event-day hour statistics
- Add your logo and branding
- Retainer and per-event billing
- Export to Excel for bookkeeping
- Client communication logs
Integrate With Your Favorite Tools
Send tracked time where the rest of your work already happens.
Plans by workflow
Start free, add sync, teams, HR, or AI when you need them.
Multi-user plans
For teams that work together across web, mobile, AI, and HR.
Pro
Best for Professionals
per user
- Everything in Plus
- Web Access
- Invoice Generation
- Team Features
- API Access
- Chronis AI assistant (chat-based tracking)
- MCP server (Claude · ChatGPT)
Business
HR & AI for growing teams
per user
- Everything in Pro
- Contracts & employment models
- Working-time limits & live caps
- Absence requests, approvals & calendar
- Leave & overtime balances
- Rest period & break enforcement
- Custom approval workflows
- Flextime & core-time policies
- Audit logs & compliance reports
Enterprise
Scale & dedicated support
per user
- Everything in Business
- Up to 200 team members
- 24/7 priority support
Single-user plans
Mobile-first plans for individuals.
Basic
Perfect for personal use
- Time Tracking
- Unlimited Projects
- Basic Statistics
- Excel & CSV Export
Plus
Great for freelancers
- Everything in Basic
- Cloud Backup
- Real-time Sync
- Unlimited Storage
All prices are net prices. Applicable taxes (VAT) will be added at purchase.
Frequently Asked Questions
Straight answers about plans, trials, payments, and data.
Yes. Your subscription stays active until the end of the current billing period, then switches to the Basic plan.
Yes. Upgrades are charged immediately for the prorated difference. Downgrades take effect at the end of the current billing period.
Yes. The Basic plan includes core time tracking features, including the mobile app, projects, and data export.
Yes, we offer a 30-day free trial for both Plus and Pro plans. No credit card is required to start your trial, and you can cancel anytime.
If you do not subscribe after the trial, your account switches to the Basic plan. Your data stays in place, but premium features are limited.
Yes. You can delete your account from account settings. Deletion is permanent and removes your data.
Timesheet accepts payments through Stripe and PayPal. You can pay by card through Stripe or use your PayPal balance and linked payment methods.
We do not store card details on Timesheet servers. Payment processing is handled by Stripe and PayPal.
Timesheet uses encryption, cloud infrastructure, backups, and account-based access controls. You can also export your data from the app.
Visit the Help Center at https://help.timesheet.io or email support@timesheet.io. Support usually replies within 24 hours.
Loved by Thousands Worldwide
See what our users have to say about Timesheet.
"2024: This app has made some amazing steps over the years. Even while I don't use it much anymore, it's a great project! 2018: More and more often it doesn't show time working until stopped (timer stays at 00:00)"
Mind Dilution
"Makes my life easier. Good price per month, easy to use, and reliable"
Trisana
"Very good app i can track my hours now i now i know that my company owe me hours"
MR Charlie
"Great app for what it does. Super convenient and great for working several projects. Like what others have said, my only gripe is the subscription model for the pro versiom. A bit too much as it's annual, would have preferred a one time $20 cost or so."
Justin Halonen
"Thank you for this great app! I appreciate how easy and fast it is to start the timer, the nightly backup to a spreadsheet, the reporting, and the customizable settings. I don't use the Pro version, just the free."
Jenese B
"It is easy to maintain the working hours. The detail deep is good and not to deep, because it's interesting that you had worked 8h 18min and nobody is interested in how many seconds you worked. I'm using it for over 8 years and I'm still happy with it."
Bastian
App Storebased on reviews
Google Playfrom 13,317 ratings
Invoice the Event Before the Next One Starts
Mark the event's hours billable and export the PDF in a couple of minutes. Free plan available, Pro free for 30 days.
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Use the documentation for setup, API, and integration questions. For anything account-specific, contact support.
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