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Free PTO Request Form Template

Fill in a time off request in your browser and download it as PDF, or print the blank form.

Blank form (PDF)

Take time off requests in the app instead

With Timesheet Business, employees request time off on their phone, managers approve in the web app, and leave balances update by themselves. Free for 30 days, no credit card required.

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What is on the form

One page with the employee name, company or department, type of leave (vacation, sick leave, personal leave, unpaid leave or other), first and last day off, the number of days or hours, and an optional reason. Below the employee signature, a decision section lets the manager mark the request approved or denied, sign it and add a comment.

How to use it

Fill in the fields and download the PDF with your entries, then print it or send it by email. If your workplace hands out paper forms, download the blank template and print as many copies as you need.

When a form is no longer enough

A form records one request. It does not tell anyone how many days are left. With Timesheet Business, employees request time off in the app, managers approve in the web app, and every leave balance updates from the contract. See the leave management software page, or estimate a balance with the PTO accrual calculator.

Frequently asked questions

What is a PTO request form?
A PTO request form is a short document an employee uses to ask for paid time off. It names the employee, the type of leave, the first and last day off and the number of days or hours, and leaves room for a manager to approve or deny the request.
What should a time off request form include?
The employee name, the type of leave, the dates, the amount of time requested, an optional reason, the employee signature and a section where the manager records the decision. This template has all of them on one page.
What should I put as the reason for a PTO request?
A short one is enough, for example "vacation" or "family event". Whether a reason is needed at all depends on your company policy, which is why the field on this form is optional.
Can I fill in the form before printing?
Yes. Fill in the fields above and the PDF is created with your entries. The blank template is a plain PDF for printing and filling in by hand.
Is there a digital alternative to the form?
Yes. On the Timesheet Business plan, employees request time off in the app, managers approve it in the web app, and the leave balance updates by itself.

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PTO Request Form: Free Time Off Request Template (PDF) | timesheet.io